Privacy Policy

1. What stays on your computer

Microphone audio, call audio, screen captures, transcripts, guidance and history are processed and stored on your computer. AI Interview Assistant does not upload them to its cloud backend. No audio or image files are written to disk. The one exception is Included Credits mode, if your plan includes it and you choose it: the text of each AI request is relayed through the backend as described in section 4.

2. What the cloud backend stores

• Account data: your internal user id, email address and display name from your identity provider.
• Billing references: a billing customer id and subscription state. No card data.
• Entitlement snapshots and audit events.
• Device/session records if you enable device management.
• Privacy requests (export/deletion).
• Included Credits usage records: when a request was made, the tier, provider and model, token counts, credits charged and the outcome. Never the request or response text.

The backend never stores interview content, raw audio, screenshots, transcripts, prompts or guidance, and never stores your AI provider key. Included Credits request and response text is processed in memory only, to relay it, and is not stored or logged.

3. Your AI provider key

Your AI provider API key is stored only in Windows Credential Manager on your computer. It is sent only to the AI provider you configured, never to AI Interview Assistant's cloud backend.

4. Included Credits mode

AI Interview Assistant uses approved external AI providers to process Included Credits requests. When you use this mode, the desktop app sends the text of the request (for example your question and the context the app includes for it) to the AI Interview Assistant backend, which checks your plan and credits and forwards it, with AI Interview Assistant's own provider credential, to an approved external AI provider. The answer is streamed back to you through the backend. AI Interview Assistant does not run or train AI models. The providers are listed on the subprocessors page, and their processing terms must be finalized by counsel before this mode is offered.

Requests made with your own key (BYOK) go directly from the desktop app to your provider and never pass through AI Interview Assistant.

5. Purposes and lawful bases

We process account and billing data to provide the Service, to manage subscriptions and to meet legal obligations. The lawful bases and any consent requirements must be finalized by counsel.

6. Retention

Account data is kept while your account is active and for a limited period after deletion as required by law. Included Credits usage records are kept for the operational retention period so credit questions can be resolved, and are removed when your account is deleted.

7. Your rights

You can export your account data and delete your account from the account page. Depending on your location you may have additional rights (access, correction, objection, portability).

8. International transfers

Where data is transferred internationally, appropriate safeguards are used. The exact mechanisms must be finalized by counsel.

9. Children

The Service is not intended for children. The age policy must be finalized by counsel.